Quick Snippet About Data Digitization

EM Admin
Jun 11, 2014
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The most heard concern that has raised the need for data digitization is the storage of information vital to the organization. This relates to fact that info is very much there but in virtual form.

Digitization is a coherent technique which entails keeping a company’s crucial info secured. Digitization process is an all-inclusive method, which involves converting crucial information, like text, images, sound recording etc. into digital form with the help of befitting devices such as scanner, keyboards, etc. following which data is processed to be either stored or transmitted or both.

Presently, organizations are looking forward to adopting the technique so that the company’s information is secured and easily accessible. However, the procedure is equipped with some safety measures to curtail the access if info is shared on cloud. Need of the hour, is to employ data digitization services to carry out the process efficiently.

The process involves:

1. Recognizing the essentialities of the clients: Make sure that the customer needs are clearly understood and catered properly. This requires, looking forward to locating and thoroughly analyzing their needs.

2. Collecting and positioning: Scattered documents are brought together at place and then properly aligned to support the efficient processing.

3. Scanning: In this segment, aligned document are scanned to be decoded digitally and saved as image files.

4. Digital transferring: At this stage, scanned documents or images are converted into text files. For this purpose optical character recognition (OCR) is brought to use.

5. Indexing: Indexing document involves, saving them with detailed file names, usually to create a backup for retrieving the file when required.

6. Organizing: Here, documents are organized to be saved in combined or separate PDF file according to the demands of the client.

7. Packaging: In this last stage of digitization, data is gone through to perform a quality check. It is made sure that all errors are rectified before the info is saved into CD to be delivered.