5 Key Skills of a Data Entry Clerk

EM Admin
Sep 21, 2020
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A data operator is no less than a backbone of the BPOs or BPM or any other companies. He is the one who is into verifying a massive volume of datasets, rectifying wrong entries, and assisting the data management system to keep up and running.

Besides, there are some other things, such as maintaining the confidentiality and consistently keeping data in the flow, which make his role pivotal.

Here is what skills one should have for becoming a data entry clerk in his career:

Computer Basics Literacy

To start up from the executive level, it’s essential to adopt basic software like Word Processor, Google Spreadsheets, and other data management applications, which are commonly used in the digitized corporate world. You need not typically write script and code but, maintaining the database is something that you should be an expert at. The common software offers essential settings to make data entry work, statistically optimize it and adeptly manage crucial information using hardware and basic computer skills.

Good at Writing & Communication

As your profile requires, you ought to be good at writing. Typo errors are not acceptable in the nature of your work. Besides, you have to extensively communicate within and outside the operation team. Many BPOs and BPM companies hire data entry operator upon testing their communication skills so that they can have the best candidates who have expertise in requesting and addressing data entry inquiries seamlessly and effectively. It’s always to be excellent at soft skills if you want to go up in this profession.

Fast Typing Speed

The scope in the big data world is by far at the top of the world today. It’s all because of automation and digitization are being embraced by small to big companies across the globe. They want an extremely professional back office staff with an exceptional typing speed, i.e. around 30 to 40 words per minute, and expertise in using data entry shortcuts to improve their speed. Since real-time data supply new trends every second, companies want to tap them in no time. The swift accomplishment of data entry goals can make it up all easily. In addition, this happening can prevent entrepreneurs from bearing hefty losses because the delayed data delivery produces decayed trends, which cause a massive loss of effort, time, and money.

Extreme Focus & Patience

Resentment in the professional life of data entry clerks is prominent. They face off with highly repetitive tasks that take too much time to be completed. Repetitions push them to boredom, which puts pressure on their mind. They feel disappointed and disgusted. Sometimes, annoyance profusely seizes them, resulting in unhappiness. They get deprived of focus, which causes delays in deliveries and even, breeds discrepancies in their work. Gradually, they start thinking about incidents of being fired for not delivering quality in data projects. This is why the attrition rate is higher in this profession.

Accuracy Is Key

Having good typing skills is not enough in this domain. You need to be infallible at typing. The professionals of this profile are onboarded to avail information for feeding data science, analytics, and research. It means that their role is crucial, as they are the prime supplier of vital information.

What if that information has dozens of errors?

Certainly, the analytical result would be wrong. No research or data management company wants to grapple with inaccuracies. Besides reputation, there are some serious consequences that can be seen due to wrong conclusions upon deep research and analysis in medicine or any other industry. A wrong data entry can infest a report with wrong business intelligence. Therefore, data entry clerks should have a fast typing speed together with infallibility.

Data

Data Entry