Home
Case Study
UK-based University’s PDF Conversion
Strategising Digital Conversion for PDFs
“The change is painful, but even small adjustments can make a big difference.”
A UK-based university was struggling to digitise a vast database of student records. Variations in the PDFs and their sheer volume were difficult to manage, but progress was mandatory. The task was massive. Our experts and digital leaders planned a unique PDF image conversion strategy, starting with small, incremental steps that ultimately yielded significant results. Our experience shone through whenever technical challenges threatened our speed and quality. The final outcome was excellent, with a satisfied client who recognised our dedication.
Challenges
Great accomplishments are rarely easy. Although our vision was clear, we faced several obstacles. The goal was massive, and while the workforce was willing, guidelines had to be improvised in real-time. We were repeatedly interrupted by:
- Duplicate files
- Numerous typos
- Occasional poor OCR quality
- Messy tables containing errors
- Blurred, unclear, and blank PDFs
- Inconsistent structure of raw databases (horizontal and vertical)
Solution Provided
The success of this data digitization project is a testament to Eminenture’s efficiency. Our competency grew to meet every challenge. Our experts quickly conducted training sessions and prepared the team to convert 100,000+ records by ensuring:
- Round-the-clock OCR-powered digitisation solutions
- High-quality delivery and security
- Efficient project management to beat the clock
- A dedicated team deployment
- Easy data analysis for the client
Process Used
This project required smart methods and advanced OCR tools to ensure a fast turnaround time without compromising quality. We utilised our collective expertise to find shortcuts for efficient delivery, using the following advanced conversion and mapping tools:
- Adobe
- Cloud Server
- Zoho
- Microsoft
Result
We constantly refine our processes to improve our performance. The results were unparalleled, meeting and exceeding the client's expectations through these:
- Properly labelled files
- Optimised data gathering in a logical sequence
- Data neatly displayed in Excel sheets
- A structured database for easy analysis
- Comprehensive reports for monitoring
- Seamless, secure delivery via protected gateways
Benefits the Client Gained
As we delved deeper into the project, our team’s capabilities strengthened. Every challenge provided an opportunity to demonstrate new competencies. The client benefited from:
- Implementation of tracking tools
- Installation of duplicate mapping tools
- Maintenance of efficiency reports to predict turnaround times (TAT)
- Secure file sharing through cloud servers
- Deployment of customised code to resolve poor OCR issues
- Frequent coordination via telecommunication
Presenting Performance with Facts
Figures to Measure the Accelerating Rate of Improvement
0
K+Files Conversions
0
Tools Used
0
%Cost Savings
0
/5.0C-Sat Survey Rating
Success Stories
Eminenture—The globally acclaimed most trusted BPM company
Case Study Revenue Turned 2X via 3.5K Data Research
We discovered niche data, going through 7+ processes & achieving a 5/5 C-SAT score.
Case Study Spiked ROI by 2x, Processing PDF Data
We deployed 3+ smart tools for processing 50K+ PDFs, which upped revenue 2x.
Case Study 64K+ Judiciary Cases Easily Discovered
We dug 64K+ judiciary data, which enabled the client to mark us 4.5 on the C-SAT scale.
Case Study