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Case Study
Data Conversion & Cleansing
Optimizing Process for the US-based Client that Wanted to Enhance Data Quality
“Navigating Data from Complexity to Clarity”
PDF conversion was not as easy as it is today. Earlier, it required skilled experts to manually copy and paste data. It required a lot of grinding of manual resources. As it was obvious, navigating the complexity of extracting data from image files and optimizing their data in spreadsheets were super tricky tasks. Our team meticulously understood and prepared automated tools. With a customized pre-check system and verification tools, real-time data cleansing became our plus point. They introduced smart solutions, integrating next-level tools that ensure flawless results, preventing rework and ensuring faster TAT.
Challenges
Spending valuable time on dupes and navigating language barriers caused headaches. Both problems worsened the process and hampered the workflow for:
- Duplicate files slowed the workflow and added extra work.
- Handling repeats and corrections consumed precious time and resources.
- Language constraint blocked the scope for data analysis.
- Client review and clarifications extended timelines unnecessarily.
Solution Provided
We evolved tried-and-tested solutions to come across challenges. These solutions blended cutting-edge tools with human expertise to fight the aforesaid risks:
- File tallying stopped duplication and prevented dupes upfront.
- Valid files sped up turnaround and processing.
- DeepL with manual reviews ensured accuracy.
- Live query tracking built for future reference.
Process
It was clearly like an acid test of our data cleansing skills. PDFs were there, but without any streamlined process, they were a messy pile of data. So, we defined:
- Batch-wise PDF collection from the client’s portal.
- Initial review to log in Excel.
- Duplicate replacement with unique files.
- In-depth accuracy check per file.
- Data extraction process for clean spreadsheets.
- Foreign text translation via DeepL + manual review.
- Quality checks for flawless data.
- Master reference sheet updated with guidelines.
- The error-free & secure delivery process.
Result
Certainly, it was like a marathon to define various steps for cleansing, organizing, authenticating, and de-duplicating data. But the outcomes made our day.
- The client received error-free data.
- Our focus shifted from fixing data to analysis.
- Batch processing of extracted data became faster.
- Future-ready process prepared for scalable data.
- Master reference spreadsheet eliminated rework on dupes.
- Real-time queries & frequent reviews strengthened our collaboration.
Benefits
The project proved leverage for our client. Significant improvement in processing time and productivity became key outcomes to cheer.
- Fast-track progress with duplicate rework removed.
- Focus shifted to analysis over fixing errors.
- High accuracy delivered clean spreadsheet data.
- On-time and accurate delivery built trust.
- Language translated into precise and usable data.
- Streamlined workflow with master sheet for future demand.
Presenting Performance with Facts
Figures to Measure the Accelerating Rate of Improvement
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%Duplication
0
%Accuracy Rate
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%TAT
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%Real-time Efficiency
Success Stories
Eminenture-The globally acclaimed most trusted BPM Company
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